Training Coordinator/Administrative Assistant Part-time Job Description Job
Description: Clarified Concepts trains employees to write, present and communicate simply and clearly. Our training empowers participants to communicate with clarity – and to do so quickly, easily, and confidently. Part-time: Approximately 10-20 hours per week Overview: The Training Coordinator/Administrative Assistant will be responsible for providing support directly to the President and CEO of Clarified Concepts as well as supporting contract trainers. The person in this role will manage instructor schedules, coordinate daily class starts at multiple locations, manage remote equipment rotation, interact with vendors, order training materials, support daily schedule changes, and additions. This position requires an independent, highly organized and flexible worker. Free parking, some days remote, others in home office with lake view, some travel, casual but professional atmosphere. Must provide own transportation, laptop and cellphone. Start date: ~September 6, 2016
Files, photocopies, scans, and distributes correspondence, reports, and marketing materials.
Manages office organization and working environment.
Assists in maintaining daily/weekly to-do list.
Manages training contractor in-boarding, orientation, and contractual paperwork as well as on-going communication and management.
Manages training calendar and contract trainer schedules.
Prepares for training events including: planning, client confirmation and follow-up, training room set-up needs, updates to training materials and presentations, ordering, picking up and distributing copies of training materials, arranging ahead of time for security badges and/or access, providing travel itinerary, maps, etc. to trainers.
Manages invoicing clients and incoming invoices from vendors and contractors ensuring timely payments.
Prepares monthly budget and financial statement.
Develops e-mails, newsletters and other communications.
Proofreads training materials and all correspondence.
Qualifications: Bachelor’s degree preferred. Highly proficient in Microsoft Office, advanced skills in Outlook, Word, Excel and PowerPoint. Excels in writing and communication skills. Embraces using new and existing technologies. Understanding of accounting/finance, including experience managing budgets. Excellent problem-solving and analytical abilities. Able to handle confidential information with a high level of professionalism and discretion.
We are looking for a candidate with the ability to juggle a variety of responsibilities pertaining to administrative support, executive assistance, financial/accounting and training coordination. If you are interested and qualified, send a cover letter and résumé to: firstname.lastname@example.org.